The world of accounts payable (AP) and invoice management is undergoing a significant transformation. This shift, driven by the integration of Dynamics 365 Business Central and Kefron, is heralding a new era of efficiency and streamlined operations with Business Central automation.
But why are users of Dynamics 365 Business Central moving away from traditional document recognition methods? In this article, we’ll explore the challenges that AP teams face and highlight how the partnership between Dynamics 365 Business Central and Kefron offers a fresh, effective approach to automation.
Continia is a technology designed to automate the capture and processing of data from documents like invoices, receipts, and purchase orders. Using optical character recognition (OCR) and machine learning, it extracts key information.
While Dynamics 365 Continia aims to reduce manual data entry and errors, it has its limitations. Users have reported difficulties with customisation and handling complex invoice templates. Additionally, the system’s present options and limited visibility can make issue resolution challenging. These limitations have led many businesses to seek more flexible and user-friendly alternatives.
A recent survey by Ardent Partners’ asked AP teams about their biggest challenges today:
Ardent Partners also found that the average cost to manually process an invoice has increased by 10% in the last 12 months to £8.18! Integrating Kefron with Dynamics 365 Business Central can help solve these issues and minimise costs through automation, providing a positive direction for businesses seeking efficiency and cost-effectiveness.
Kefron champions a structured approach to invoice management, commencing with invoice receipt and spanning advanced data extraction, validation, and 3 way matching phases. The innovation doesn’t stop there. Their bespoke API, designed for seamless data transfer with Dynamics 365 Business Central, offers businesses enhanced connectivity and performance, setting a benchmark in integration capabilities.
When it comes to AP automation, Kefron AP and Continia offer distinct approaches. Dynamics 365 Business Central and Kefron AP enhance one another, leading to many customers shifting away from Continia. Here’s a breakdown of how Kefron AP stands out in delivering a managed service and addressing key AP challenges:
Kefron AP provides a managed service that involves extracting information directly from invoices. Their dedicated team takes responsibility for teaching and optimising the solution for maximum accuracy. This means you can avoid the tedious day-to-day administrative and technical management associated with invoice automation solutions.
Kefron’s focus on AP excellence is evident through advanced workflow functionality. Unlike a one-size-fits-all solution, their workflow is tailored to your business, addressing your unique needs and challenges. In contrast, Dynamics 365 Continia may have some present options, but visibility can be limited, making issue resolution challenging for users.
Touchless invoicing, considered the gold standard, is where Kefron excels. While Ardent Partners define 50% touchless processing as ‘best in class,’ Kefron’s customers consistently achieve 80%+ touchless invoicing. This exceptional performance is attributed to their precise extraction accuracy. Kefron collaborates with you on a monthly basis to identify bottlenecks and target suppliers causing the most issues, ultimately aiming for the highest level of touchless processing.
Unlike Dynamics 365 Continia’s more generalised solution, Kefron customises the platform specifically to your business. They understand that your AP challenges are unique, and they configure the system to tackle these specific issues. Kefron’s experts take charge of setting up and configuring the system, saving you from the daunting task of poring over documentation and setting up the solution yourself.
A seamless user experience is vital for successful and quick adoption. If you’re a Dynamics 365 Business Central user, you’ve invested significantly in configuring your interface. Kefron’s AP platform ensures user buy-in and adoption by providing an intuitive interface. Purpose-built for AP teams, their platform promotes user-friendliness to better facilitate onboarding and daily usage.
In the vast ocean of AP automation, Kefron AP emerges as a beacon of tailored efficiency. While Dynamics 365 Continia has its strengths, Kefron’s focus on bespoke solutions, optimisation, and seamless integration with Dynamics 365 Business Central sets it a cut above the rest. As businesses recalibrate their AP strategies, they’re leaning into solutions that resonate with their evolving needs and growth trajectories.
In today’s business environment, the pressure to save costs and improve efficiency is ever-present. Many users find switching to Kefron AP for invoice validation and automation transformative. One user highlights:
“AP was our most manual and fragmented process across finance, and Kefron AP provided a solution that drove AP automation while integrating with our new ERP system. AP Invoice Automation saves time, streamlines staff onboarding, and increases reporting accuracy.”
This feedback underscores the seamless integration between Kefron AP and Dynamics 365 Business Central. The knowledgeable support from Kefron’s staff ensures smooth implementation and ongoing optimisation.
Another user emphasizes efficiency gains:
“Before Kefron AP, our phones used to be off the hook with people chasing invoices and dealing with supplier queries. But now we probably get four or five calls a day. That’s really good.”
This allows Kefron AP to adapt to various invoice formats, improving accuracy and reducing manual intervention. Businesses can achieve higher levels of touch-free processing, resulting in faster invoice handling, fewer errors, and significant time savings.
A third customer notes:
“The system is easy to use as everyone in the business can just log in, check their invoices, and approve them with one click. This helped us to increase the suppliers paid on-time process.”
This ease of use ensures quick adoption and effective implementation. Kefron AP’s intuitive interface allows employees to manage and approve invoices easily, leading to improved supplier relationships and on-time payments.
The transition from Dynamics 365 Continia to Kefron AP highlights Kefron’s advanced capabilities in managing and automating invoice processes. Users appreciate the improved efficiency and cost savings provided by Kefron’s integration with Dynamics 365 Business Central. The ongoing improvements and ability to handle diverse invoice templates position Kefron AP as a superior solution in Business Central automation.
In the vast ocean of AP automation, Kefron AP emerges as a beacon of tailored efficiency. While traditional document recognition methods have their strengths, Kefron’s focus on bespoke solutions, optimisation, and seamless integration with Dynamics 365 Business Central sets it a cut above the rest. As businesses recalibrate their AP strategies, they’re leaning into solutions that resonate with their evolving needs and growth trajectories.
The transition from traditional document recognition methods to Kefron AP highlights the advanced capabilities of Kefron in managing and automating invoice processes. Users appreciate the improved efficiency and cost savings provided by Kefron’s integration with Dynamics 365 Business Central. The ongoing improvements and the ability to handle diverse invoice templates effectively position Kefron AP as a superior solution in the realm of Business Central automation.
As businesses continue to seek ways to enhance productivity and reduce costs, the partnership between Dynamics 365 Business Central and Kefron AP offers a compelling, innovative approach to AP automation. This collaboration ensures that companies can achieve higher levels of touch-free processing, greater accuracy, and significant time savings, ultimately driving growth and success in the competitive business landscape.